Discussion: Project Communication Plan
Discussion: Project Communication Plan
Introduction
Undoubtedly, efficient communication is key within an organization. Timely and reliable information about a project is critical as it keeps everybody in the loop. A project management communication plan determines how crucial information will be communicated to the stakeholders throughout the project. It also determines how, when, and the frequency the identified group will receive the information. This paper examines what type of project information needs to be communicated, possible tools that can be utilized in the process, how the communication techniques can vary, and the importance of timely and frequent communication to the stakeholders (Bisschoff et al.,2020) Discussion: Project Communication Plan
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What type of project information needs to be communicated to stakeholders (external & internal?)
The project manager should ensure that specific information gets the stakeholders’ attention from the project’s inauguration. The information that ought to be communicated to the stakeholders is not static but keeps changing as the project evolves (Cooke et al., 2021). Nevertheless, the following must be communicated to the stakeholders. The clients must be informed about the drivers of the project. This part includes what prompted the project and its viability. It is also critical for the stakeholders to understand the project’s purpose. It behooves the project manager to elucidate how the project will benefit the organization.Furthermore, the project’s end goals should be brought to the fore. The stakeholders should know how the intended outcomes will be significant to them. Additionally, as the project progresses, the stakeholders should be periodically updated about the status of the project and the role they can play (Layton et al., 2021).
Determine possible resources & tools that can be used for communicating project information.
Various tools and resources are utilized to relay information to the stakeholders. The communication method picked majorly depends on the type of the project, and the information one wants to deliver, which should be determined and agreed upon before the commencement of the project. Face-to-face interactions, video recordings, interactive dashboards, and zoom meetings are some of the avenues that are commonly used to disseminate information. In other institutions, electronic emails are widely utilized to coordinate projects and communicate among team members (Bisschoff et al., 2020) Discussion: Project Communication Plan
Analyze how communication requirements & techniques may vary based on the stakeholders’ audience (C-suite, managers, clinical staff, non-clinical staff)
The information shared is not one size fits all. The communication requirements and techniques are often structured based on the intended stakeholders. The project manager should identify and categorize stakeholders according to the interests and power they have in the project or institution. Those with high power and interest, such as senior executives, major suppliers, and big customers, will need regular attention and structured and planned communication. Conversely, stakeholders with low power and interest, such as nonclinical staff, are communicated when necessary. However, the manager should see to it that each category receives enough information to keep them satisfied and informed (Bisschoff et al., 2020)
Justify the importance of communication timing & frequency with stakeholders
Timely and effective communication with stakeholders is key to the project’s success. Different stakeholders have different priorities, attitudes, and interests. Effective communication ensures they receive information that is a facsimile of their needs. This move emboldens their trust and positive attitudes toward the company or project. To add, stakeholders make a critical decision that determines the failure or success of the project. Timely, frequent, and effective communication will ensure that timely and prudent decisions are made to ensure the project’s success. Regular communication will also help create stronger stakeholders relationship, thus creating a long-term relationship. A strong relationship comes with myriad benefits. For instance, proper communication with suppliers may help one create a stronger supply chain that may give the company or project an upper hand over the competitors (Cooke et al., 2021)
Conclusion
Ultimately, stakeholders should be kept abreast of the project. They ought to be informed about the drivers of the project, its purposes, and the end goals. The project manager should use electronic mails and zoom meetings to convey the information to the stakeholders effectively. However, the information should be individualized depending on the stakeholder’s power and interest in the project. Timely and frequent communication is critical as it builds stronger relationships and ensures prudent decisions are made.
For this assignment, you will research and learn about the development of a project communication plan. In 500-750 words, address the following:
Evaluate what type of project information needs to be communicated to stakeholders (internal and external).
Determine possible resources and tools that can be used for communicating project information.
Analyze how communication requirements and techniques may vary based on the stakeholders audience (C-suite, managers, clinical staff, nonclinical staff).
Propose the methods and steps used in creating a project communication plan.
Justify the importance of communication timing and frequency with stakeholders Discussion: Project Communication Plan.
You are required to cite a minimum of three scholarly resources to complete this assignment. Sources must be published within the past 5 years and appropriate for the assignment criteria and health care and health informatics content. Sources MUST be peer reviewed.
Prepare this assignment according to the guidelines found in the APA Style Guide.
You are required to submit this assignment to LopesWrite. A link to the LopesWrite technical support articles is located in Class Resources if you need assistance.
References
Bisschoff, T. C., Govender, C., & Oosthuizen, P. (2020). Project management in education and training. Hatfield, Pretoria: Van Schaik Publishers.
Cooke, H., Tate, K., & Cooke, H. (2021). Project management. New York: McGraw-Hill.
Layton, M., Ostermiller, S. J., & Kynaston, D. J. (2020). Agile project management for dumm Discussion: Project Communication Plan